Funding Resources

Explore Funding Opportunities from a variety of sources.

• Notify your chair, department's business support and college grants officers of your intent to submit.
• Communicate with the Research Office to request assistance, especially regarding large, multi-institution or multi-investigator proposals.
• Communicate with the Proposal Development Office to request services.
  • Request Proposal Review and Editing Assistance
• Collect required documents (i.e. current and pending, biographical sketches, facilities and equipment) and letters of support/commitment.
  • Cover Page: See OSPA Useful Proposal Information for official applicant identifying information, F&A rates, etc.
    • Proposal Preparation Checklist
    • Proposal Initiation Form
    • Forms and Templates
    • Subagreement Request System
    • Outgoing Subawards
    • Industry-Sponsored Agreements
  • Biographical Sketch Forms
    • NIH
    • NSF: see page II-11
    • USDA
  • Conflict of Interest Form
  • Current and Pending Support Form
• Complete or update Disclosure of Financial Interest.
• Update or submit any protocols to the Office of Research Integrity for use of human subjects (including surveys) or animals.
  • Policies and Guidance
  • IRB Survival Handbook
  • Which IRB Will Review My Research?
  • IRB Review Types
  • Researchers Information
• Search for awards made to UK in the Sponsored Project Search Portal.
• See additional Grant Writing Guides and Tips.

• Budget Preparation
• Facilities and Administrative Costs
• UK Cost Share Policy
• Project Management
• Martin-Gatton CAFE Budget Spreadsheet Template 2024

• eIAF Training
• Access through MyUK
• eIAF Quick Reference Guide and Instructions

To help ensure adequate time for review by college grants officers (CGOs), chairs and associate deans, the Martin-Gatton College of Agriculture, Food and Environment requires submission of the completed proposal package and PI-certified electronic Internal Approval Form (eIAF) with required attachments to your CGO no later than five business days prior to the sponsor's deadline. Proposals requiring approval by multiple departments and/or colleges should allow additional time for eIAF routing.

• Disclosure of Financial Interest: MUST be completed before account is set up, once every five years.
• Review proposed budget vs. awarded budget for any changes or revisions.
• Review Project Account Data Record (PADR).
  • Bud Rule Crosswalk
  • Sponsored Classes (determines g/l codes allowed)
  • Payroll (direct charged vs. cost share)
    • UK Cost Share Policy
  • Example PADR and Cost Share Information Sheet

• Development of communication and public relation plans (i.e. websites, announcements).
• Workshops, conferences and symposia.
• Field activities.

• PI Reports: Sent out monthly from Sponsored Projects Accounting (SPA). Gives a list of all grant account expenses such as personnel, travel and supplies.
• Ag Grants Reports: Sent out monthly from the Martin-Gatton CAFE. Gives a one-line snapshot of the direct cost balance.
• BW PI Summary: Report furnished by some departments that shows budget line balances.

• 60-Day Notice: Sent by SPA. Notice to PI and department administrator to review expenses charged to the project.
• 30-Day Notice: Reminder sent by SPA.
• 30-90 Days after Account Ends: SPA will JV disallowed expenses or negative account balances onto departmental overrun accounts.